Effective Date: September 29, 2025
This Privacy Policy (“Policy”) describes how Top Athlete Sports Group, LLC (“TASG,” “we,” “us,” or “our”) collects, processes, stores, protects, and discloses personal data relating to athletes, parents/guardians, staff, partners, and visitors to our Platform. It also sets out the rights you have under applicable data protection law.
By using our website, services, or competitions (collectively, the “Platform”), you agree to the practices described herein. If you do not agree, you must refrain from using the Platform.
1. DATA CONTROLLER
1.1 Who We Are
TASG acts as the Data Controller for the personal data you provide. This means TASG determines the purposes and means of processing personal data in the context of athlete placement, competitions, NIL representation, and affiliated services.
1.2 Contact
Questions regarding this Policy may be directed to:
📧 privacy@tasgagency.com with “Data Protection” in the subject line.
1.3 Scope
This Policy applies globally to all data subjects whose data is collected and processed by TASG, including but not limited to:
- Prospective and registered athletes
- Parents and legal guardians
- TASG staff, contractors, and interns
- Coaches, scouts, and institutional partners who interact with TASG
2. DEFINITIONS
2.1 Personal Data: Information relating to an identified or identifiable natural person. Examples: full name, address, phone number, passport details, athletic statistics, or academic transcripts.
2.2 Special Category Data: Sensitive personal data requiring additional protection. Examples: medical history, injuries, disabilities, allergies, biometric identifiers, and criminal convictions (where required).
2.3 Processing: Any operation performed on personal data, such as collection, recording, structuring, storage, adaptation, retrieval, disclosure, or deletion.
2.4 Data Subject: Any individual whose personal data is collected or processed by TASG.
2.5 Data Processor: A third party engaged by TASG to process personal data on TASG’s behalf under contract.
3. LEGAL FRAMEWORK
3.1 TASG complies with:
- U.S. Federal and State law (primary jurisdiction: Kentucky, USA).
- EU General Data Protection Regulation (GDPR) for athletes and families residing in the European Union.
- Other international privacy frameworks where required by mandatory law.
3.2 TASG may update this Policy periodically to reflect changes in law, operations, or services.
4. LEGAL BASES FOR PROCESSING
4.1 Consent: Explicit permission where required (e.g., medical data, NIL marketing materials, testimonials).
4.2 Contractual Necessity: Processing required to perform services under TASG athlete service agreements, NIL representation agreements, or competition participation contracts.
4.3 Legitimate Interests: Where processing is necessary for TASG’s operations, provided such interests do not override your fundamental rights (e.g., fraud prevention, service improvement, parent communications).
4.4 Legal Obligation: Processing required by law, including immigration, NCAA/NAIA/NJCAA compliance, and financial reporting.
5. DATA WE COLLECT
5.1 Identity Data
- Full name, preferred name, gender, date of birth, nationality, domicile, passport/visa details.
5.2 Contact Data
- Postal address, phone numbers, personal and guardian emails, emergency contact details.
5.3 Athletic Data
- Sport, position, height, weight, competition history, highlight videos, statistics, national team experience.
5.4 Academic Data
- GPA, transcripts, standardized test scores (SAT, ACT, TOEFL, IELTS, Duolingo), academic history, intended field of study.
5.5 Financial Data
- Payment information (via processors such as PayPal), sponsorship details, scholarship award letters.
5.6 Special Category Data
- Medical records (injuries, surgeries, treatments, allergies, medications).
- Disability accommodations or adjustments.
- Criminal background data (if legally required for eligibility checks).
5.7 Technical Data
- IP address, device/browser type, operating system, cookie and analytics identifiers.
5.8 Communications Data
- Records of correspondence (emails, calls, text messages, WhatsApp interactions, coach outreach logs).
6. SOURCES OF DATA
6.1 Direct Collection: Registration forms, athlete profiles, submissions, contracts, or testimonials provided by athletes or parents.
6.2 Automated Collection: Cookies, analytics, and web usage logs collected when visiting our Website.
6.3 Third-Party Sources: Recruiting databases, public school/team directories, scouting networks, translation services, or other providers engaged by TASG.
7. PURPOSES OF PROCESSING
TASG processes your data for the following purposes:
7.1 Athlete Placement: To evaluate academic/athletic qualifications and match athletes with suitable schools, coaches, and scholarship programs.
7.2 NIL Representation: To develop branding profiles, negotiate sponsorships, and manage marketing deals.
7.3 Competitions & Showcases: To register, evaluate, and promote athletes in TASG-organized events.
7.4 Administrative Services: To manage accounts, billing, communications, and compliance with contracts.
7.5 Legal & Compliance: To satisfy immigration requirements, visa applications, and NCAA/NAIA/NJCAA regulations.
7.6 Marketing & Communication: To send newsletters, updates, and promotional information (with opt-out available).
7.7 Security & Fraud Prevention: To detect, investigate, and prevent misuse of TASG services or unauthorized access.
8. DATA SHARING
8.1 Internal Transfers
Access to personal data is restricted to TASG staff and contractors on a need-to-know basis only.
8.2 External Recipients
Data may be shared with:
- College coaches and institutions (recruiting and admissions).
- NIL sponsors, collectives, and marketing partners (with consent).
- Service providers (IT hosting, translators, evaluators, payment gateways).
- Legal, regulatory, or immigration authorities where required.
8.3 International Transfers
Where data is transferred across borders (e.g., EU → U.S.), TASG implements safeguards such as Standard Contractual Clauses (SCCs) and strict confidentiality agreements.
9. DATA SECURITY
9.1 Technical Measures
- SSL/TLS encryption for all Website traffic.
- Secure hosting with Cloudways (servers in GDPR-compliant jurisdictions).
- Logging and monitoring of system access.
9.2 Organizational Measures
- Access restricted to vetted TASG personnel.
- Employee confidentiality agreements and mandatory privacy training.
- Regular audits of compliance and retention practices.
10. DATA RETENTION
10.1 TASG retains personal data only for as long as required to fulfill service obligations, contracts, and legal obligations.
10.2 Retention periods:
- Active athlete profiles: retained for the duration of representation.
- Post-termination: data retained for up to 6 years to handle disputes or regulatory inquiries.
- Testimonials/marketing materials: retained until consent is withdrawn.
11. DATA SUBJECT RIGHTS
As a data subject, you have the following rights:
11.1 Access: Obtain a copy of your personal data.
11.2 Rectification: Correct inaccurate or incomplete data.
11.3 Erasure (“Right to be Forgotten”): Request deletion of personal data no longer required.
11.4 Restriction: Limit processing under certain conditions.
11.5 Portability: Request transfer of your data to another provider.
11.6 Objection: Object to processing based on legitimate interests.
11.7 Withdrawal of Consent: Revoke consent where processing is based on it.
Requests should be directed to privacy@tasgagency.com. TASG will respond within 30 days or provide reasons for delay.
12. CHILDREN & PARENTAL CONSENT
12.1 TASG primarily serves high school athletes (16+).
12.2 If under 18, parental or guardian consent may be required before processing.
12.3 TASG does not knowingly process data of children below the age of consent. If discovered, such data will be deleted.
13. MARKETING PRACTICES
13.1 TASG may contact you via email, phone, SMS, or WhatsApp regarding recruiting opportunities, events, or NIL updates.
13.2 Every direct marketing communication includes an opt-out mechanism.
13.3 Marketing communications will not be sent without your consent where required by law.
14. SOCIAL MEDIA, TESTIMONIALS & MEDIA
14.1 By submitting testimonials, images, or NIL-related media, you consent to TASG’s use for promotional purposes.
14.2 TASG may use athlete names, likenesses, and performance data for internal or external marketing campaigns (with opt-out available).
14.3 You may withdraw consent at any time by contacting TASG.
15. COOKIES & ANALYTICS
15.1 The Website uses cookies and analytics tools (Google Analytics, YouTube embeds, Font Awesome, etc.) to track user behavior and optimize performance.
15.2 Non-essential cookies require your consent; essential cookies are used for functionality.
15.3 For full details, see TASG’s Cookie Policy.
16. DATA BREACHES
16.1 In the event of a personal data breach, TASG will:
- Investigate promptly.
- Notify affected users without undue delay.
- Inform relevant supervisory authorities where required.
- Take corrective measures to mitigate risks.
17. LINKED SITES
The Website may contain links to external sites. TASG is not responsible for their privacy practices. Please review their privacy policies before providing data.
18. GOVERNING LAW
18.1 This Policy shall be governed by the laws of the State of Kentucky, USA.
18.2 EU residents retain the right to lodge complaints with their national supervisory authority.
19. CHANGES TO POLICY
TASG may update this Policy periodically. Updates will be posted with a revised Effective Date. Continued use of the Platform constitutes acceptance of changes.
20. CONTACT
For questions, complaints, or to exercise your rights, contact:
📧 info@tasg.us
🌐 www.tasg.us